Grand Lodge Promotions

PROMOTING OUR MESSAGE - THE GRAND LODGE OF TASMANIA
PUBLIC RELATIONS AND INFORMATION COMMITTEE

The Grand Lodge of Tasmania Public Relations and Information Committee members are R.W. Bros Max Linton, R.W. Bro. Robert Dick, R.W. Bro. Jeff Boyes,  R.W. Bro. M. J. Keen, R.W. Bro. J Windram, V.W. Bro.  Joe Carroll,  V W Bro Lou Munro, W. Bro. I. M. Cutle and. W. Bro. I. J. Cutler. The committee has power to co-opt.

Lunchtime meetings are held at the Sandy Bay Yacht Club Board Room Hobart, on the third Thursday of each month at 11 p.m., and brethren with ideas and suggestions are welcome to attend.

Currently (April/May 2004), the PRI Committee is working on a proposal for a professionally-produced traveling exhibition of Freemasonry, which could be suitable for use in museums, public halls and functions. Inquiries are being made into the possibility receiving of Federal funds to establish the exhibition under the "Visions of Australia" program. The idea came from W Bro Greg Parkinson of St Andrew Lewis Lodge.

The Committee has been asked by the Board of General Purposes to prepare recommendations on way to best administer and use the "Advertising and Promotions" levy approved at the August 2003 Grand Lodge Communication.

On behalf of the PRI Committee, R W Bro Linton maintains an email list of Tasmanian masons, which is published from time to time in the Freemasonry Tasmania magazine. Additions, changes or deletions can be emailed to him (linton@southcom.com.au)

Should you wish to contact the Public Relations and Information Committee, email M.W. Bro. Robert Clarke at rcla468@bigpond.net.au

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Your Committee at work

Men at work.

Standing: Lou Munro, Max Linton, Robert Dick, Ian Cutler
Seated:  Joe Carroll, Chairman 'Late' Max Webberley, Merv Keen.

Taken at the June 16th 2005 meeting at the Sandy Bay Yacht Board Room

If you feel that not enough is happening, have you offered a request to this committee.   This fine body of brothers are very willing to discuss with you any suggestions or requests and proceed , but, they are waiting on you the member. There are funds available for suitable worthwhile and productive ventures, so get your pens out, express your thoughts in a way this body of brothers can hear, see and act. Advise to the Grand Secretary

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Video and DVD's of the 2005 Grand Installation are still available on order to the Grand Secretary.

Safety vests/new souvenir badges  now available

The purchase of Masonic safety vests for public activities have been approved by the Board of General Purposes, and are now available for use by lodges.

Use of Public Relations levy

A document on proposed uses by Lodges of the Grand Lodge Public Relations Levy is now with Lodge Secretaries.

It includes application forms which, in the first instance, come to the PRI Committee.

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Public Relations Fund 

Lodge Secretaries around Tasmania are being sent copies of  a document relating to a State-wide Public Relations Fund.

The document was  prepared by the Grand Lodge Board of General Purposes, following a decision at the August 2003 Communication to establish the fund "to receive and apply moneys from Lodges and Brethren for the purpose of promoting, or advertising, Freemasonry".

The document details the method of collection of  the moneys, and the ways in which the Public Relations Fund may be applied.

Lodges and individuals may submit  to the Grand Secretary ideas on how the fund can be used, and these will  then examined by Public Relations and Information Committee before it makes recommendations to the Board of General Purposes.

Pro-forma Request for Funds  and Completion Reports are contained in the document being circulated

The Objectives 

The objectives of this fund, are laid down in the motion at the August 2003 Communications: 

“There shall be a fund, to be called the Public Relations Fund, which will be administered by the Board of General Purposes to receive and apply monies from Lodges and Brethren for the purposes of promoting, or advertising, Freemasonry”. 

The method of collection was approved at the same Communications by the following motion: 

“Subject to Regulation 233 (e) every Lodge will pay to the Grand Lodge half yearly for every member on the Register of the Lodge.

d.  to the Masonic Public Relations fund ……..    $2.50 

Application of the Fund.  

In conformity with the Strategic Plan, the following are be areas in which the Fund may be used: 

-          Use of the Media in all its forms to advertise and promote Freemasonry and its ideals and achievements 

-          Provisions of Street Signs to indicate in all areas of Tasmania where Masonic halls are to be found. 

-          Funding for and design costs for the provision of Masonic information signs and notice boards in towns, or other places.  

-          Facilitate the operation of our website to cater for the electronic information medium. 

-          Assist in the operation and funding of approved Friends’ nights by advertisement and assistance with costs. 

-          Assist with funding for advertising Masonic Centre open days and transport of suitable boards projectors and literature. 

-          Purchase of PR aids such as display boards, projection screens, Power point projectors etc. 

-          Provide for and arrange professionally designed Masonic brochures, videos DVD’s television campaigns etc. 

-          Assist funding the production of the Tasmanian Mason if required. 

This list is not exhaustive and every encouragement will be given to the submission of projects by the membership.

 Operation of the Fund 

-          All requests for the funds are to be submitted on the approved pro-forma attached to this document. 

-          The completed forms may be submitted by Lodges, Masonic groups, individual lodge members, the Board of general Purposes and the Board of Benevolence and are to be mailed or presented to the Grand Secretary.

-          The Grand Secretary will forward the request to the Board of General Purposes’, Public Relations Committee. 

-          The Public Relations Committee and the Board of General Purposes may approve applications however funding will depend upon availability.

 -           The Public relations Committee will investigate and recommend or reject the applications, and advise the Grand Secretary of the P.R.C’s recommendations or rejection with reasons. 

The Grand secretary, will if the Public relations Committee has approved the application: 

a)         For projects up to $2000 forward the proposal with recommendation from the Public Relations Committee to the Executive Committee of the Board of general Purposes for approval. 

b)         For projects over $2000 forward the proposal together with  a recommendation from the to the Board of General Purposes for approval. 

c)         If approved by the relevant authority, forward Funds to the applicant, together with a completion report pro-forma, which is returned to the Secretary at the finalisation of the project or purchase.

d)         In all cases any un-expended funds are to be returned to the Grand Secretary at the end of each project.

e)         The Public Relations Committee will present an annual report on expenditure from the fund and the completion of projects initiated to the B.G.P. for review and to report to the members at the February communications of each year. Total funds may not necessarily be expended in any one year.

Application for request for funds, for form, click here.  Please print out this application form.

For Completion report form click here.  Please print out this completion form.

Badges and items for sale.

	Caps are also available
Ladies Slipper		Forget me not
More items available from your District Promotions Representatives
The Public Relations and Information Committee now has available for $5 a Tasmanian souvenir Masonic lapel badge.  It  shows  a blue Square and Compasses on a gold  mainland Tasmania background and  is available from PR Committee member, V W Joe  Carroll, who can be reached by email ...  pitkerro@bigpond.com North West - V W Bro Mick Roche,  phone 6428 7506 North -  W. Bro. Peter Wise  peejwise@bigpond.net.au  Ask about general items your area reps have for your selection and purchase. Caps, Gloves, Badges, key Rings, Pens, Stickers, and if there is an item not available you would like, then advise the representatives.

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Video Material for Lodges

The following titles are available from the Library

            Listed Videos  -  Group 4  Page 82  Library catalogue  (7/10/98)

Note

As items are received these will be published in this medium. (Webmaster)

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Please contact the Grand Secretary

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